How to Use the Canva Content Planner to Schedule Social Media Posts

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If you post regularly on social media, having the ability to schedule posts is a lifesaver. Content schedulers allow you to schedule content for days, weeks, and even months in advance without having to worry about making new posts daily.

Many social platforms let you schedule posts in advance, but you need to have your image ready before you schedule it. Fortunately, Canva has a scheduling feature that enables you to schedule content without having to leave the Canva workspace.

Let’s take a look at how you can use the Canva Content Planner to create and schedule content to your social media accounts.

Getting Started

Before we jump in, it’s important to note that the Canva Content Planner is only available if you’re subscribed to Canva Pro or Canva Enterprise. Canva Pro is the cheaper of the two, and costs $119/year.

You can also take advantage of the free 30-day trial period to test how well this feature works. And although you may see the Content Planner when using Canva for free, it won’t be accessible unless you have a subscription.

RELATED: Why You Should Upgrade to Canva Pro

How to Schedule Social Media Posts in Canva

With Canva, you can schedule posts on Facebook pages, Instagram Business accounts, Twitter, LinkedIn, Pinterest, Slack, and Tumblr. It offers two ways to schedule content for social media platforms. Let’s explore both options.

1. Using the Canva Editor

It’s easier to schedule content with the Canva editor since you can design and schedule your post from the same window. Just make sure the social media account you want to post to is connected to Canva.

Here’s how you can schedule content within the Canva Editor:

  1. Log in using your credentials on Canva.
  2. Create the design you want to post.
  3. Click the three horizontal dots in the upper right corner when you’re finished.
  4. Select Schedule from the list of available options in the menu.
  5. Choose the time and date you want to schedule the post for, and tap Next.

    Choosing Time and Date To Schedule Content Using Canva

  6. Select the social platform where you intend to schedule the post. If you haven’t already integrated your social media accounts, Canva will ask you to do so first.
  7. Write a caption for your post, and tap on Schedule Post.

    Scheduling Post on Twitter in Canva Content Scheduler

​​​​You can also save a draft of the scheduled post before finalizing the caption.

2. Using Canva’s Content Planner

You can also schedule posts using Canva’s Content Planner. With this method, you simply use a calendar view to schedule content.

  1. Head to Canva’s homepage.
  2. Navigate to the Content Planner from the menu on the left side of the screen.
  3. Select a date from the calendar, and hit the plus (+) sign that appears inside the box.

    Scheduling-Content-On-Canva-With-Content-Planner

  4. Select the content you want to schedule.
  5. Tap on Schedule at the top of the screen.

    Schedule Option To Schedule Content Via Content Planner in Canva App

  6. After that, choose the platform you want to post to, add a caption, and hit Schedule Post.

The main difference when scheduling content with this method is that you can check which days you already have content scheduled. Choosing a scheduled date and time is easier this way, especially if you tend to randomly select the time when scheduling posts.

How to Edit a Scheduled Post in Canva

Let’s say you’ve scheduled a post that needs further editing before going live. Canva lets you re-edit it, however, it pauses the previously scheduled post.

This means that you will have to reschedule it in the same way as described above. As a result, it won’t go live even if the scheduled time passes while editing the post.

RELATED: How Canva Can Improve Your Instagram Posts

Here is how you can edit the scheduled post using Canva’s Content Planner:

  1. Navigate to the Content Planner in Canva, and select the scheduled post that you want to edit.

    Scheduled-Post-In-Canva-Content-Planner

  2. Tap on the three horizontal dots located next to the time and date for the scheduled post.
  3. Tap on the Edit design option in the dropdown menu.

    Edit-Option-To-Edit-Scheduled-Post-In-Canva

  4. Make the changes and reschedule the content for the time and date you want.

When you schedule a post on one social media profile, you can schedule it on social platforms simultaneously by selecting your other accounts.

Canva also shows the list of paused posts in the Content Planner. You can check this later if you forget to reschedule the post after making the edits.

Paused-Post-In-Canva-Content-Planner

How to Schedule Content in Canva’s Mobile App

The Content Planner is also available on Canva’s mobile app. Follow the steps below to schedule content on the go:

  1. Open Canva’s mobile app, and select (or create) the design you want to use.
  2. Once you’re done, tap on the Share icon in the top-right corner of the screen.
  3. Choose Schedule from the options in the popup menu.

    Image Gallery (2 Images)

  4. Set the time and date you want the post to go live.
  5. Write a caption, select the social platform, and tap Schedule Post.

    Image Gallery (2 Images)

You can edit the scheduled posts in almost the same way as you would on the desktop site.

Limitations When Scheduling Content With Canva

Scheduling posts in Canva is convenient, however, it does come with some downsides:

  1. You can only schedule posts to Instagram if you have a Business account.
  2. There is a limit to the number of posts you can schedule at once (25 posts at a time).
  3. The Content Planner on Canva’s desktop site doesn’t support scheduling Instagram Stories and Reels. However, you can do this on the mobile app.
  4. There is a limit to the number of hashtags you can add to Instagram posts when scheduling content via the Content Planner.
  5. You can’t schedule carousel posts on Instagram.

If you manage multiple social profiles, the Canva Content Planner might not meet all of your needs. In that case, scheduling content with a professional tool can give you more control. MeetEdgar, Buffer, and Iconosquare are a few popular ones, but there are countless others that you can try.

RELATED: Social Media Content Calendar Tools for Scheduling Posts

Organize Your Social Media Posts With Canva

If you frequently post to social media, Canva can help streamline the scheduling process for your content. Plus, Canva also functions as a user-friendly design tool, letting you create and plan your posts all from one place.


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